How to Use Google Workspace Studio
How to Use Google Workspace Studio: Full Beginner Guide (Build Your Own AI Agents)
Google just launched Workspace Studio, a powerful new tool that lets anyone — even beginners — create AI agents that automate emails, files, Docs, Sheets, tasks, and workflows.
This is the future of productivity, and this guide explains exactly how to use it.
What Is Google Workspace Studio? (Simple Explanation)
Google Workspace Studio is an automation platform inside Google Workspace where you can create Gemini-powered agents that:
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Read and understand your emails
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Extract data from attachments
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respond to messages
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update Google Sheets
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create documents
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move files
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notify team members
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connect with 3rd-party tools (Jira, HubSpot, Asana, Mailchimp, etc.)
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run tasks automatically in the background
It replaces old automation tools like App Scripts and replaces them with AI reasoning workflows.
Who Can Use It?
If you’re using Gmail personal, you won't see this.
Why Workspace Studio Is a Game Changer
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You can create full workflow bots in minutes
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AI can understand natural English commands
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No technical knowledge required
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You can automate 60–70% of your daily office tasks
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It connects every Google tool you use
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Freelancers can save HOURS of manual work
How to Use Google Workspace Studio (Step-by-Step Guide)
Step 1: Open Google Workspace Studio
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Go to workspace.google.com/studio
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Sign in with your Workspace account
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Click Create New Agent
You are now inside the Agent Builder dashboard.
Step 2: Name Your AI Agent
Give your agent a clear purpose-based name:
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“Email Sorting Assistant”
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“Invoice Extractor Bot”
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“Lead Response Agent”
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“Content Draft Assistant”
Keep it simple and action-based.
Step 3: Choose What Apps Your Agent Can Access
Workspace Studio will show a menu of apps:
Turn ON access for the tools your agent will work with.
Step 4: Describe What Your Agent Should Do (The Prompt)
This is the most important step.
You simply write the “job description” of your AI agent.
Example:
“Whenever I receive an email that contains a question, label it as ‘To Respond,’ extract the question, save it in a Google Doc, and notify me on Google Chat with a short summary.”
Example:
“When I receive an email with an invoice attached, extract the invoice number, due date, and total amount. Save the data into the ‘2025 Invoice Sheet’ in Google Sheets and upload the attachment to the ‘Invoices’ folder in Drive.”
When a new email arrives with an invoice attachment:
• Extract invoice number, vendor name, dates, and total amount.
• Add these details to a Google Sheet named “Invoices”.
• Upload the PDF to Drive folder “Invoices/2025”.
• Label the email as “Processed”.
• If any field is missing, label email as “Review”.
The AI will read this and create the workflow automatically.
Step 5: Add Triggers (When Should the Agent Run?)
Available triggers include:
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When an email arrives
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On a daily schedule
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When a file is uploaded
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When a chat message arrives
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When someone fills out a form
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When a Sheet row updates
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When a new document is created
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Manual button trigger
Choose the one that makes sense.
Step 6: Add Actions (What the Agent Should Do)
Actions include:
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Read an email
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Extract text or data
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Summarize content
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Label email
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Draft a reply
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Save attachments
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Create a new folder
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Add row to Google Sheet
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Generate a Google Doc
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Send Google Chat notification
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Move files in Drive
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Trigger 3rd-party apps
Each action is added step-by-step through a clean UI.
No programming is required.
Step 7: Test Your Agent
Workspace Studio provides a sandbox testing mode.
You can:
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Preview how your agent reads emails
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Check how it extracts data
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Test how it writes replies
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See how it updates Sheets
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Confirm the notifications work
Make fixes before deploying.
Step 8: Deploy the Agent
Click Activate Agent.
Once deployed, your agent will:
10 Ready-to-Use Workspace Studio Agents (Panstag Templates)
Copy these instructions into your agent to create full workflows.
Automatically categorizes emails into Work, Personal, Bills, Meetings, Tasks, and Spam.
Extracts contact details → logs into Sheets → drafts auto-reply email.
Reads invoices → extracts amounts → uploads PDFs → logs everything into Sheets.
Summarizes emails or call transcripts → creates a Google Doc summary.
Renames PDF contracts → tags them → organizes into Drive folders by client.
Creates content outlines inside Docs using Gemini.
Compiles unread emails + tasks → sends morning summary.
Finds old files → archives them → moves to “Old Files” folder.
Reads incoming job applications → labels by skill level → extracts key info.
Reads support emails → classifies severity → assigns priority tag.
Monitoring, Improving & Scaling Your Agents
To make agents smarter:
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Improve the instruction prompt
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Add sample inputs
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Refine conditions
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Expand actions
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Add fallback behavior
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Monitor logs weekly
The more you use them, the more efficient they become.
How to Make Money Using Workspace Studio
Workspace Studio is a money-making opportunity:
People pay for ready-made automations.
Charge $50–$500 per automation.
Businesses desperately want automated invoicing, client email management, reports, etc.
Earn recurring income.
Draft scripts, social content, outlines.
This can become a full income stream in 2025–2026.
