Top 10 Apps for Receipt Scanning

10 Best Apps for Receipt Scanning in 2025 — Simple Guide for Cashback & Expense Tracking

If you’re searching for apps for receipt scanning, you probably want an easy way to store receipts, track spending, or earn cashback. This guide covers 10 of the best apps in 2025, step-by-step instructions for beginners, and tips to get the most from each app.

1. Expensify — Best for Business Travelers & Professionals

Expensify is a favorite among professionals because of its SmartScan technology, which automatically reads the date, amount, and merchant name from your receipt. This means no more manual typing. You can categorize expenses, attach them to projects, and even create detailed reports in PDF or Excel formats.

• Best for: Freelancers, business owners, frequent travelers

• Extra tip: Link your credit card so the app automatically matches digital receipts with transactions.

2. Ibotta — Cashback for Everyday Shopping

Ibotta isn’t just for scanning receipts — it’s a cashback rewards platform. You browse offers in the app, shop at participating stores, and then upload your receipt to claim your rewards. The cashback can be withdrawn to PayPal, bank accounts, or gift cards once you hit the minimum payout.

• Best for: Grocery shoppers, retail buyers

• Extra tip: Activate offers before you shop to ensure your receipt qualifies.

3. CoinOut — Quick Rewards Without Hassle

CoinOut gained attention after appearing on Shark Tank. It’s one of the simplest apps for receipt scanning — just snap a photo and earn coins that you can redeem for cash or gift cards. There’s no need to match specific offers, so every valid receipt earns something.

• Best for: Users who want an easy, no-rules rewards app

• Extra tip: Scan receipts from anywhere — grocery, gas station, fast food — they all count.

4. Receipt Hog — Fun & Rewarding

Receipt Hog turns scanning receipts into a game. You earn coins for every receipt, which can be exchanged for cash or gift cards. Plus, there are bonus spins, surveys, and challenges for extra rewards. The app’s playful pig theme makes it a bit more entertaining than traditional apps.

• Best for: People who like gamified rewards

• Extra tip: Scan as soon as possible — old receipts may not be accepted.

5. QuickBooks — All-in-One Bookkeeping

QuickBooks is well-known for accounting, but it also includes a strong receipt scanning feature. It automatically organizes scanned receipts, links them to expenses, and prepares tax-ready reports. Perfect for small business owners or self-employed workers.

• Best for: Bookkeeping, tax preparation

• Extra tip: Use the QuickBooks desktop and mobile apps together for better syncing.

6. Fetch Rewards — Brand-Specific Gift Cards

Fetch Rewards rewards you for buying promoted brands. You scan your receipt, and the app automatically finds eligible items and awards points. Those points can be redeemed for gift cards to popular retailers.

• Best for: Brand-loyal shoppers

• Extra tip: Check the in-app promotions to maximize points per receipt.

7. Shoeboxed — Organized Digital Storage

Shoeboxed is designed for long-term receipt management. It not only scans receipts but also allows you to export them to accounting software like QuickBooks or Xero. Great for freelancers who need organized proof of expenses for tax purposes.

• Best for: Professionals needing clean, searchable records

• Extra tip: Use the “magic envelope” service if you don’t want to scan manually — send in your paper receipts, and they scan them for you.

8. Smart Receipts — Customizable Reports

Smart Receipts is an open-source app that lets you fully customize expense reports. You can define your own categories, add notes, and generate CSV or PDF reports. Perfect for people who need a flexible system rather than a one-size-fits-all approach.

• Best for: Users who want control over expense formats

• Extra tip: Set up default categories so scanning is faster.

9. Veryfi — Real-Time AI Scanning

Veryfi uses AI to instantly read receipts — down to line items, tax rates, and merchant details — with no manual entry. It’s extremely fast and accurate, making it popular for both businesses and individuals who process a lot of receipts.

• Best for: High-volume scanning with accuracy

• Extra tip: Pair it with cloud storage for automatic backup.

10. Neat Receipts — Filing & Search Made Simple

Neat Receipts started as a hardware scanner company but now offers a strong digital app. You can search your receipts by keyword, date, or amount, which makes finding old transactions effortless.

• Best for: People who want a searchable digital filing cabinet

• Extra tip: Use tags to organize receipts by project or client.

How to Get Started With Any App

1. Choose your app based on whether you want cashback, organization, or both.

2. Download it from the App Store or Google Play.

3. Create an account and give camera permissions.

4. Scan receipts right after purchase.

5. Check details (date, amount, merchant) before saving.

6. Export reports or claim rewards when ready.